The topic of this newsletter covers importing resumes, what happens behind the scenes and the various methods of importing.
There are basically two types of resumes, 1) those that are
files (i.e. .doc, .rtf, .htm, .pdf, etc) and 2) those that reside in the body
of an email or copied from the web. We'll cover the importing of these
two types separately.
Importing Resumes that are files
(.doc, docx, pdf, .rtf, .txt, .htm, .wpd)
1) Open the resume in Word and click the
button OR save the file
directly in the go4\Resumes
folder on your local drive. Note: Since .pdf files cannot be opened in
Word, they will need to be saved directly in the go4\Resumes
folder. You can save numerous resumes in this folder, in order to import
them all at once into Gopher. We recommend batches of 20-30 at most, as
Gopher will be tied up while the resumes are being processed, and the
smaller number is easier for you to manage.
2) In Gopher, click the
button on the toolbar
OR click ‘Import’ on the
menu bar and choose ‘import via list selected resumes’ OR click
‘Import’ on the menu bar and choose ‘import via edit of each
resume’. The primary benefit to using the ‘Import via list selected
resumes’ option is that you can set defaults prior to importing the
resumes, so you don’t have to go back and edit each Profile, i.e. set
ownership, establish the codes, etc. The primary benefit to using
the ‘Import via edit of each resume’ is that you can edit the resume prior
to importing it, in addition to setting the defaults. When importing
via edit of each resume, Gopher will link two resumes to the resume
record, the original and the edited version which will be in .rtf
Allow 2-3 seconds for the import engine to process each resume. Gopher will be tied up
until all of the resumes have been processed. At that point, you will
see a message box on the Gopher status bar stating ‘Click to load x
resumes’. Click that box, and start importing. For more information on
the options that appear when importing, refer to Gopher Help (Resume
tab, Importing Resumes).
Importing Resumes that are embedded in Email or on Web
1) Highlight the entire text of the resume and copy it.
In Gopher, click ‘Import’ on the menu bar and choose ‘import via
pasted resume’. Click the
button which will paste your copied text into the text box. You have
the ability to change the defaults as they apply to this particular
resume. When ready to import the resume, click the
'Begin Import' button.
2-3 seconds for the parser to process the resume. Gopher will be tied up
during this time. At that point, you will see a message box on the
Gopher status bar stating ‘Click to load 1 resume’. Click that box, and
start importing. For more information on the options that appear when
importing, refer to Gopher Help (Resume tab, Importing Resumes using
Parser). When the resume has been
imported, you are taken back to the ‘import via pasted resume box’,
allowing you to import another resume. When finished importing,
click the Close button to return to Gopher.
Note: If you wish to
the original format of the
resume, you may also paste the text of the resume into a Word document,
and then click the ‘Save to Parser’ button. This turns the resume into
a .doc file. For resumes that are embedded in the body of an email,
you may also choose to save the entire email in the go4\resumes folder
(select the email and click File, Save As, browse to your go4\Resumes
folder on your local drive and save it there). This turns the resume
into a .htm file.
What happens behind the scenes?
When you choose to import from Parser,
Gopher finds the files in the go4\Resumes folder on your local drive and
sends them to the parser to be processed. For this reason, only resumes
should be saved to the go4\Resumes folder. Once the resumes have
been processed (allow 2-3 seconds per resume) and they import into Gopher,
Gopher renames the resumes according to the candidate’s name and assigns a
unique number at the end, i.e. NewtonIsaac4729.doc. The resume is
then removed from the go4\Resumes folder on the local drive and saved to
the server (the path is defined in Gopher Options). If the resume
does not get imported, either because you cancel out of the import
process, you choose No to not import a resume or the parser encounters a problem
with the resume, the resume will be saved to either the go4\go4rbarchive
folder or the go4\go4rberr folder on your local drive.
What happens in Gopher
during the import process?
1) A profile record is
created for the applicant.
2) A resume record is
created for the applicant.
3) The original resume is saved on the server,
and linked to the resume record.
4) A comparison is performed between your
keyword dictionary and the resume. All matching keywords are saved
to the Skills area on the Profile tab.
5) A comparison is performed
between the keywords that were found and required skills on open
positions. All matches are saved to the applicant’s target list, and
the applicant is added to the positions’ target list.
6) The work experience is parsed from the
resume and saved to the Work History area of the individual snap
7) A note pad entry is added
showing the date the resume was imported.
8) A calendar entry is added as
a reminder that the applicant was just added. Note that a calendar
entry is not added when choosing the batch