You have the ability to record in Gopher any email that is in your Outlook and was synced to Gopher. You may publish individually or by selecting multiple emails and publishing. To publish an individual email to Gopher, click in the row to select it. An email is selected when a red dot appears in the far left box in that row and the row is highlighted in white. To select multiple emails, use the Ctrl or Shift keys on your keyboard as you are clicking in the rows to select. Once you have selected the email(s) to publish, click Publish Selections on the menu bar. A new menu will open with the following options:
• Check published status: Selecting this option will open a new column to the left of Folder. A green check mark will appear in this column next to the emails that have previously been published to Gopher.
• Default publish type: When Outlook emails are published to Gopher, a note is generated in the person’s note pad and a note type is automatically assigned. Gopher is able to determine that an email in the Inbox is an Email In and will assign the type EMLI. Gopher is able to determine that an email in the Sent Items folder is an Email Out and will assign the type EMLO. However, if another folder was synced to Gopher and you are publishing to Gopher emails in that folder, there is not a way for Gopher to determine if the email was received by you or sent by you so you must specify what you would like the Note Type to default to. Your options are In, Out or Undefined.
• To Gopher notes with subject only: To publish to Gopher only a note in the person’s note pad specifying the date of the email and the email subject, choose this option.
• To Gopher notes with single memo: To publish to Gopher a note specifying the date of the email and the email subject, in addition to creating a memo with the narrative of the email or updating an already existing memo, choose this option. If you have selected to publish multiple emails, the narrative of all emails will be saved to one memo in Gopher when choosing this option. If you have selected to publish one email which is related to a previously published email, the existing memo will be updated with the current email being published. For example, you send an email to an applicant in your database about an opening and you have already published that email to Gopher. The applicant responds to your email. When you publish to Gopher the email with the applicant’s response and you choose the publish option “to Gopher notes with single memo”, the existing memo with your initial email will be updated with the email containing the applicant’s response. You may have numerous replies within one email – publishing them to one memo in Gopher is more efficient in that you have the history in one email and it is therefore easier to read.
• To Gopher notes with memo for each: To publish to Gopher a note specifying the date of the email and the email subject, in addition to creating a new memo with the narrative of the email, choose this option. A new memo will be created for each email you opt to publish, even if that email is related to a previously published email.