You may opt to use only the Gopher Planner, only the Outlook Calendar or both. If you want to have the ability to schedule an alarm and have that alarm pop up a reminder at the scheduled time, you must choose to add the entry to your Outlook calendar. With the Gopher/Outlook connection that is available in Gopher 2009, this is easier than ever and no longer requires double data entry.
When you have a name selected on any of the six tabs in Gopher, you may add that individual to your Outlook calendar by clicking Outlook on the Gopher menu bar, selecting Outlook Calendar and Add Appointment for …. The calendar entry will open in Outlook and you may make any needed changes, set an alarm, invite other attendees, etc. Don’t forget to click Save and Close in order to save the entry to your Outlook calendar.
If you are adding an Outlook Appointment for an individual currently selected on your Gopher Planner, the individual will be added to your Outlook calendar for the same day and time as the Gopher Planner entry. If there is not a time associated with the entry on the Gopher Planner, the time that appears by default on the Outlook calendar entry is exactly one hour from the time of the add. You may change this on the Outlook entry that opens.
If you are adding an Outlook Appointment for an individual currently selected on any tab in Gopher besides the Planner, the date that appears by default on the Outlook entry is the current date. The time that appears by default on the Outlook entry is one hour from the time of the add. The date and time may be changed on the Outlook entry.
Note: Adding an appointment to Outlook from Gopher will not automatically add a note to Gopher as the date and time is not known, and Gopher will not know if you modify or delete the Outlook calendar entry. Upon completion of the calendar action, be sure to add your note to Gopher in order to have the history of calls, meetings, etc. in Gopher.
If you wish to view or modify the Outlook calendar entry for a name selected on any of the six tabs in Gopher, click Outlook on the Gopher menu bar, Outlook Calendar and Show Appointment for .... If found, the calendar entry will open in Outlook, allowing you to make any needed changes.