Site Navigation staffing software rss feed

 
 
    Recruiting software selection

    Recruiting software comparisons

    Recruiting software questions

    Home

    Company

    Products and prices

    Support

    Downloads

    Upgrades

    Free recruiting handbook

    Free Demo

    Trial

    Resume database importing

    Slide show

    Reports Library

    Gopher features

    Contact us

    Site map

 

 
 
 
 
 

Recruiting Links

   Recruiting software

   Recruiter.com

   Employment Market Place

   Staffing Industry Analysts

 
 
 

BlackDog

 
 

PO Box 3004 Crested Butte, Colorado, 81224
Contact us
Phone: 970 349 0364

 
 
 
 
Importing Resumes

The topic of this newsletter covers importing resumes, what happens behind the scenes and the various methods of importing.

There are basically two types of resumes, 1) those that are files (i.e. .doc, .rtf, .htm, .pdf, etc) and 2) those that reside in the body of an email or copied from the web.  We'll cover the importing of these two types separately.

Importing Resumes that are files (.doc, docx, pdf, .rtf, .txt, .htm, .wpd)

1) Open the resume in Word and click the button OR save the file

directly in the go4\Resumes folder on your local drive. Note: Since .pdf files cannot be opened in Word, they will need to be saved directly in the go4\Resumes folder. You can save numerous resumes in this folder, in order to import them all at once into Gopher. We recommend batches of 20-30 at most, as Gopher will be tied up while the resumes are being processed, and the smaller number is easier for you to manage.

2) In Gopher, click the button on the toolbar OR click ‘Import’ on the menu bar and choose ‘import via list selected resumes’ OR click ‘Import’ on the menu bar and choose ‘import via edit of each resume’.  The primary benefit to using the ‘Import via list selected resumes’ option is that you can set defaults prior to importing the resumes, so you don’t have to go back and edit each Profile, i.e. set ownership, establish the codes, etc.  The primary benefit to using the ‘Import via edit of each resume’ is that you can edit the resume prior to importing it, in addition to setting the defaults.  When importing via edit of each resume, Gopher will link two resumes to the resume record, the original and the edited version which will be in .rtf format.

3) Allow 2-3 seconds for the import engine to process each resume.  Gopher will be tied up until all of the resumes have been processed.  At that point, you will see a message box on the Gopher status bar stating ‘Click to load x resumes’. Click that box, and start importing.  For more information on the options that appear when importing, refer to Gopher Help (Resume tab, Importing Resumes).

Importing Resumes that are embedded in Email or on Web

1) Highlight the entire text of the resume and copy it.

2) In Gopher, click ‘Import’ on the menu bar and choose ‘import via pasted resume’.  Click the button which will paste your copied text into the text box.  You have the ability to change the defaults as they apply to this particular resume.  When ready to import the resume, click the 'Begin Import' button.

3) Allow 2-3 seconds for the parser to process the resume.  Gopher will be tied up during this time.  At that point, you will see a message box on the Gopher status bar stating ‘Click to load 1 resume’.  Click that box, and start importing.  For more information on the options that appear when importing, refer to Gopher Help (Resume tab, Importing Resumes using Parser).  When the resume has been imported, you are taken back to the ‘import via pasted resume box’, allowing you to import another resume.  When finished importing, click the Close button to return to Gopher.

Note:  If you wish to preserve the original format of the resume, you may also paste the text of the resume into a Word document, and then click the ‘Save to Parser’ button.  This turns the resume into a .doc file.  For resumes that are embedded in the body of an email, you may also choose to save the entire email in the go4\resumes folder (select the email and click File, Save As, browse to your go4\Resumes folder on your local drive and save it there).  This turns the resume into a .htm file.

What happens behind the scenes?

When you choose to import from Parser, Gopher finds the files in the go4\Resumes folder on your local drive and sends them to the parser to be processed.  For this reason, only resumes should be saved to the go4\Resumes folder.  Once the resumes have been processed (allow 2-3 seconds per resume) and they import into Gopher, Gopher renames the resumes according to the candidate’s name and assigns a unique number at the end, i.e. NewtonIsaac4729.doc.  The resume is then removed from the go4\Resumes folder on the local drive and saved to the server (the path is defined in Gopher Options).  If the resume does not get imported, either because you cancel out of the import process, you choose No to not import a resume or the parser encounters a problem with the resume, the resume will be saved to either the go4\go4rbarchive folder or the go4\go4rberr folder on your local drive.

What happens in Gopher during the import process?

1) A profile record is created for the applicant.

2) A resume record is created for the applicant.

3) The original resume is saved on the server, and linked to the resume record.

4) A comparison is performed between your keyword dictionary and the resume.  All matching keywords are saved to the Skills area on the Profile tab.

5) A comparison is performed between the keywords that were found and required skills on open positions.  All matches are saved to the applicant’s target list, and the applicant is added to the positions’ target list.

6) The work experience is parsed from the resume and saved to the Work History area of the individual snap shot.

7) A note pad entry is added showing the date the resume was imported.

8) A calendar entry is added as a reminder that the applicant was just added.  Note that a calendar entry is not added when choosing the batch import.

  © Copyright 2010, BlackDog Recruiting Software Inc.

 

Recruiting Tips applicant tracking software tips rss feed

 
 

     Quick-reference-guide

     Turning the call

     Client call preparation

     Getting the interview

     Client debriefing

     Job order check list

     Overcoming client objections

     Applicant single bullet spiel

     Applicant call preparation

     Applicant interview preparation

     Applicant debriefing

     Applicant checklist

     Overcoming applicant objections

     Radin tip of the month Recruiting tip by Radin

     Best tip of the month executive search software rss tips

     Tip of the month archives executive search software rss archives

     Recruiting fees

     Bill Radin recruiting tips

     Gopher recruiting tips

 
 
 
 
 

Recruiting Blogs executive search software recruiting blogs feed

  Recruiting software executive search software rss feed

   ERE group blogs

   Online recruiting techniques

   Recruitingblogs.com

 
 
 

Recruiting News

 
       Recent recruitment news executive search software recruitment news feed

     Recruiter jobs Recruiter jobs feed